Job Description

Primary Role:

The Grants Coordinator is responsible for managing and supporting all aspects of federal state and competitive
grants including grant research application development CCIP administration compliance monitoring
budgeting reporting and post-award management to ensure alignment with TMSAs strategic and educational
goals.

Benefits:

• 401k with a company match of 7%
• Medical Dental and Vision Insurance
• Paid time off
• Retention Returning Employee and Winter Bonuses

Qualifications:

• Bachelors degree in Public Administration Business Administration Education Finance Accounting Nonprofit Management Communications Computer Science Information Systems or a related field required
• Masters degree preferred

• Experience in grant writing and/or grant management

• Experience with NC DPI CCIP system and federal education grants ( preferred)

• Experience in a school system or nonprofit organization (preferred)

Skills:

Grant writing and proposal development
Grant budget preparation and financial tracking
Knowledge of federal state and education grant compliance requirements
NC DPI CCIP system management and reporting
Research and identification of funding opportunities
Strong written and verbal communication skills
Excellent organizational and time management abilities
Data collection analysis and reporting skills
Attention to detail and accuracy in documentation
Project management and deadline coordination
Proficiency in Microsoft Office Suite especially Excel and Word
Ability to manage multiple priorities in a fast-paced environment
Collaboration and relationship-building with internal and external stakeholders
Problem-solving and critical-thinking abilities
Ability to maintain confidential records and information
Training and support skills for assisting school and program staff

Duties and Responsibilities:

1. NC DPI -CCIP Entitlement Grant Management (NC DPI CCIP)

Coordinate and manage all entitlement grants (e.g. Title I II III IV IDEA etc.) using the CCIP system
Develop enter and maintain grant applications budgets and narratives in CCIP
Ensure alignment of grant applications with school improvement plans and program needs
Submit funding applications amendments and revisions in CCIP in a timely manner
Monitor grant budgets and expenditures to ensure compliance with approved CCIP plans
Prepare for and support NC DPI monitoring and audits
Ensure compliance with federal state and NC DPI regulations and reporting requirements
Maintain accurate records and documentation for all CCIP-related submissions

2. Competitive Grant Research & Applications

Research and identify new grant opportunities aligned with TMSAs mission and strategic priorities
Maintain a grant opportunities calendar and tracking system
Collaborate with leadership and program teams to develop strong grant proposals
Write edit and submit grant applications including narratives budgets and supporting documents
Coordinate the collection of required data and attachments for submissions

3. Post-Award Grant Management

Oversee implementation of awarded competitive grants
Ensure compliance with grant requirements timelines and deliverables
Track performance metrics and outcomes
Prepare interim and final reports for funders
Work with the finance team to ensure accurate financial tracking and reporting
Support program staff in implementing grant-funded initiatives

4. Collaboration & Communication

Serve as the primary point of contact for grant-related matters
Collaborate with school leaders central office staff and external partners
Provide guidance and training to staff on grant compliance CCIP processes and procedures
Support audits monitoring visits and reviews related to grants

5. Recordkeeping & Systems

Maintain a centralized grant management system (applications awards reports deadlines)
Ensure all grant documentation is organized and accessible
Track key deadlines including CCIP submission windows and amendment timelines
Maintain copies of CCIP applications approvals and revisions for audit readiness

Required Experience:

IC

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