Executive Assistant Job at Talent Voyager, Austin, TX

akpYR29zTFdvcndBTDVseHRpM05FZ3IvR2c9PQ==
  • Talent Voyager
  • Austin, TX

Job Description

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO . This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.

The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

Key Responsibilities

  • Act as the primary point of coordination between the CEO and internal/external stakeholders
  • Manage complex calendars across multiple time zones and resolve scheduling conflicts
  • Own inbox management, prioritization, and drafting communications on behalf of the CEO
  • Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
  • Plan and manage travel logistics, including last-minute changes
  • Support execution of special projects and operational initiatives
  • Prepare reports, presentations, and internal communications
  • Maintain confidentiality across all executive and business matters
  • Proactively identify gaps, inefficiencies, and areas for improvement

Requirements

What We’re Looking For

  • 3+ years of experience as an Executive Assistant or similar role supporting senior leadership
  • Strong organizational and multitasking abilities in fast-paced environments
  • Excellent written and verbal communication skills in English
  • High level of discretion and professionalism
  • Ability to work independently and make decisions with limited guidance
  • Strong problem-solving mindset and ownership attitude
  • Comfortable working across time zones and adapting to changing priorities
  • Tech-savvy with the ability to quickly learn new tools and systems

Tools & Systems

  • Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
  • Project management tools (e.g., Asana, ClickUp, Trello, Monday)
  • Communication tools (Slack, Zoom, Teams)

Job Tags

Permanent employment, Full time, Remote work, Monday to Friday

Similar Jobs

Staffmax Staffing & Recruiting

Order Picker Job at Staffmax Staffing & Recruiting

 ...Order Picker Location: Chicago, IL Contract Length: 5 Months Contract Staffmax is partnering with our client to hire reliable Order Pickers for a fast-paced distribution warehouse in Chicago. This role is perfect for individuals who are detail-oriented, physically... 

United Food and Commercial Workers

Payroll Staff Accountant - Accounting Department Job at United Food and Commercial Workers

 ...United Food and Commercial Workers Payroll Staff Accountant Accounting Department Based in Washington DC, near Metro (on-site ) Organization: United Food and Commercial Workers International Union (UFCW) is North Americas neighborhood union; standing... 

Aequor

Accounting Senior Manager Job at Aequor

Expert in Cost Accounting in a large & complex global manufacturing environment / Big Pharma/Biotech Clients / SAP & S4 Hanna experience required Experience in Audit or Big 4 Public Accounting Firms experience preferred Experience supporting testing and implementation Certified...

INTERNATIONAL STAFFING CONSULTANTS

Phlebotomist 4485 Job at INTERNATIONAL STAFFING CONSULTANTS

 ...is a contract job opportunity. potential for perm Position: Phlebotomist 4485 Location: San Antonio TX Schedule: Fluctuates between 7-4 and 8:30-5:30 M-F, there is opportunity for OT on weekends on volunteer basis, if we cant find anyone it becomes... 

Amazing Athletes

Preschool Sports & Fitness Coach Job at Amazing Athletes

 ...Amazing Athletes is seeking a Preschool Sports & Fitness Coach to join our team. Our company is the largest multi-sport enrichment program in the country, designed for children ages 2-12 years old to have fun through positive movement experiences, with a focus on meeting...