Job Description

About the Company

Our client is Sydney’s leading fitout specialist, with a unique in-house joinery facility, delivering projects across Sydney, Brisbane, and Melbourne. With over 20 years of experience, they have grown from a family-owned shopfitting and joinery business into a thriving organisation supported by a dedicated team of specialised tradespeople and professionals.

Job Overview

The Bookkeeper will play a key role in ensuring the accuracy and integrity of the company’s financial records while supporting administrative and payroll functions. This role is suited for an experienced bookkeeper with at least 5 years of experience in Australian tax and accounting practices. The ideal candidate will be proficient in Xero (experience with Nexvia is advantageous but training will be provided), detail-oriented, and comfortable supporting both finance and operational teams.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate financial records, including accounts payable and receivable.
• Process invoices, purchase orders, and staff reimbursements.
• Reconcile bank statements, credit card accounts, and supplier statements.
• Manage payroll processing, superannuation, and employee entitlements.
• Assist with month-end and year-end financial reporting.
• Liaise with accountants and auditors when required.

Financial Management

• Monitor cash flow and provide regular financial reports to management.
• Track project costs, budgets, and variations to ensure profitability.
• Assist with forecasting and financial planning.
• Ensure compliance with ATO and other regulatory obligations.

Administration

• Maintain digital filing systems for financial and project records.
• Draft and manage contracts, purchase orders, and other business documents.
• Coordinate insurance, licensing, and company registrations.
• Support project managers with administrative tasks related to job costing and supplier management.

Systems & Process Improvement

• Use accounting software (e.g., Xero) efficiently.
• Learn and adapt quickly to in-house systems such as Nexvia.
• Improve and streamline financial processes for accuracy and efficiency.
• Ensure data integrity and confidentiality across all financial and company records.

Team Support

• Collaborate with directors, project managers, and site teams to provide timely financial updates.
• Support the wider team with financial and administrative queries.

Key Requirements

• Minimum 5 years’ bookkeeping experience in Australia, including tax and payroll compliance.
• Strong knowledge of Australian accounting standards and ATO obligations.
• Proficiency in Xero (experience with Nexvia is advantageous but not required).
• Experience in bookkeeping within a fitout, manufacturing, or construction firm (highly desirable).
• Ability to learn new software systems quickly.
• High attention to detail and accuracy.
• Strong organisational and time management skills.
• Excellent communication skills (written and verbal).

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