Job Description

ROLE AND PURPOSE

• To maintain student attendance records and to serve as secretary to the assistant principal(s).

QUALIFICATIONS

Education/Certification

• High School Diploma/GED from an accredited institution, required.

Experience

• 2 years of data entry experience preferred
• General Clerical Experience

SPECIAL KNOWLEDGE/SKILLS

• Bilingual Preferred.
• Ability to maintain confidential, accurate and auditable records.
• Ability to use computer and software to develop spreadsheets, databases, and do word processing.
• Proficient typing, keyboarding, and file maintenance skills.
• Ability to multitask, work well in a fast-paced environment, and meet established deadlines.
• Strong organizational, communication, and interpersonal skills.
• Detail Oriented.

MAJOR RESPONSIBILITIES AND DUTIES

I. ADMINISTRATION SUPPORT

• Maintain attendance records on the mainframe computer
  • Enter each period's absentees and tardies.
  • Updates student records from call-in list.
• Monitors absences
  • Calls parents of absent students who have not been cleared maintaining professionalism and exemplary customer service.
  • Reports any attendance problems to assistant principal(s) including attendance not taken on a daily basis.
  • At end of day, prints/types updated Unexcused Absence Summary and distributes to all teachers.
  • Prepares attendance reports.
  • Writes passes and admits for students.
• Serves as secretary to assistant principal(s)
  • Receives telephone calls and takes messages as needed.
  • Performs general clerical duties, such as filing, typing letters, making appointments, etc.
  • Supports Assistant principal with day-to-day operations.
  • Interacts with parents, community members, and students in face-to-face interactions maintaining professionalism and exemplary customer service.
• Supervises office aide.
• Maintains confidentiality.
• Other duties as assigned (for example-supports assignment of subs on a daily basis).

II. SHARED RESPONSIBILITIES

(May vary with school situation)

• Phone security for front door scan - raptor.
• Assists Data Clerk when necessary.
• Assists in clinic in nurse's absence.

III. WORKING CONDITIONS

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

Duty Days 193

Pay Grade Admin Support 2

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